Commercial Office Cleaning Quote Template
Free commercial office cleaning quote template for regular and one-off office cleans. Covers cleaning frequency, scope of works, and consumables supply.
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Or try it on the web →This commercial cleaning quote template is for regular contract work in small to medium Australian offices. It's not for one-off bond cleans or specialised medical facilities. Most cleaners lose money in two spots: under-pricing consumables like soap and paper towels, and not allowing enough time for high-traffic areas like kitchens and bathrooms. Get those two right and your weekly run will actually turn a profit. A tight, professional quote shows the client you know your stuff and helps you win the job without sacrificing your margin from the start.
How to Price Per Square Metre vs By the Hour
Price either per square metre or by the hour. A basic office clean runs $2-$4 per square metre, monthly. For hourly, charge $45-$65 per cleaner, per hour, plus GST. The rate depends on the tasks. A simple vacuum and bin empty is cheaper than a full kitchen and bathroom sanitisation. Don’t forget your materials. A 5L bottle of commercial-grade floor cleaner from a supplier like Blackwoods costs about $30 and will cover a certain area. Track these costs. An app like QuoteMate can store your material costs and add them to each job, ensuring you always cover your overheads.
What Gets Left Off a Commercial Cleaning Quote
The first 'deep clean' is often forgotten. The initial clean always takes longer than a standard maintenance clean. Quote it as a separate, one-off charge. Also, specify what's not included in the regular price, like periodic steam cleaning of carpets or high-reach window cleaning. These should be quoted as separate services performed quarterly or annually. Another miss is access. If you need special keys, security passes, or after-hours alarm codes, any time spent organising this is billable. Finally, check if the building management charges for waste disposal or skip bin usage.
Materials Included
- General surface cleaning
- Vacuum and mop all floors
- Kitchen and breakroom cleaning
- Bathroom sanitisation
- Bin emptying and relining
- Consumables supply (soap, paper towel, toilet paper)
Quoting Steps
- 1Inspect office size and layout
- 2Determine cleaning frequency (daily, 2x, 3x weekly)
- 3List scope of works per visit
- 4Quote consumables supply separately
- 5Include window cleaning frequency
- 6Present weekly or monthly pricing
Frequently Asked Questions
Yes. Your labour costs are higher outside of standard business hours. A weekend or after-hours job should have a loading of at least 25-50% on your standard hourly rate. Public holidays are usually double-time. Make this a clear line item on your quote so the client understands the price difference. Always check the Cleaning Services Award [MA000022] for current rates.
Yes, it is essential. Most commercial building managers will not allow you on site without a Certificate of Currency showing at least $10 million in public liability coverage. This cost is a business overhead that should be factored into your charge-out rate, not added as a separate fee. You cannot operate professionally without it.
You do. The cleaning contractor is expected to provide all necessary equipment, from vacuums and mops to cloths and chemicals. You are also responsible for ensuring it's safe and compliant, including regular electrical testing and tagging for any powered gear. These equipment costs are part of your overheads, covered by your hourly or square metre rate.
QuoteMate is an AI-powered quoting app that helps cleaners create professional quotes in under 2 minutes. Describe any cleaning job, and the AI suggests materials with real-time pricing from major Australian suppliers. Send branded PDF quotes via email, SMS, or WhatsApp.
QuoteMate covers all types of cleaning jobs including End of lease clean, Regular domestic clean, Commercial office cleaning, Builder's clean, Carpet steam cleaning, Window cleaning. You can also describe any custom job and the AI will suggest appropriate materials and quantities.
Cleaners typically quote between $150 – $5,000 depending on the scope of work. QuoteMate ensures every quote is accurate with real-time material pricing and proper GST calculations.
QuoteMate offers a free 7-day trial so you can create quotes immediately — no credit card required. Pro plans start at $49/month or $328/year (save 44%) for unlimited quotes, invoicing, and all premium features.