Landscaping Quotes That Win Jobs

How to Price Soil, Mulch, and Gravel Accurately

Never guess your bulk materials. Use a calculator that converts area and depth into cubic metres for soil and mulch, or tonnes for gravel and sand. A common mistake is forgetting the compaction factor, which can be 10-20% for soil and road base. A 50 square metre garden bed at 150mm deep needs 7.5 cubic metres of soil, but you should order at least 8.5 to be safe. QuoteMate has built-in calculators that handle this conversion automatically. A cubic metre of premium garden mix from a supplier like Australian Native Landscapes costs around $90-$120 plus delivery, so getting it wrong adds up fast.

Pricing Paver Patios and Retaining Walls

Paving quotes need to account for every layer. Start with the excavation, then price the road base (e.g., 100mm compacted), the bedding sand (30mm), the pavers themselves, and finally the gap sand. Forgetting the hire cost for a plate compactor or the labour for screeding can destroy your margin. A basic 400x400mm concrete paver from Bunnings costs around $8 each, or $50 per square metre. For retaining walls under one metre, remember to quote the drainage aggregate and agricultural pipe behind the wall. It’s critical for longevity but often missed on the initial quote.

Stop Losing Leads While You're on the Tools

A running plate compactor or excavator means you can't answer your phone. Every missed call is a potential high-value job walking away. Relying on voicemail means you're calling back hours later, after they've already booked someone else. The best leads need a response in minutes. If your phone rings while you're laying turf, an AI receptionist like https://callkatie.ai can qualify the caller and capture their details. That way, a new lead is waiting for you in QuoteMate when you get a quiet moment. You stop losing work just because you're busy doing work.

Manage Every Landscaper Job From Inquiry to Paid

Quoting is only half the work. QuoteMate tracks every landscaping job through a 9-stage pipeline — inquiry, quoted, accepted, scheduled, in progress, completed, paid, closed, or cancelled — with timestamps stamped automatically so you can see where every dollar is sitting and where the bottleneck is. Schedule jobs in two taps with Google Calendar sync, snap and annotate on-site photos against the job (not lost in your camera roll), keep a brain-dump checklist of materials and to-dos for the day, and chase quotes automatically if a customer goes quiet.

See how landscapers run jobs in QuoteMate →