HVAC Quoting — Cool, Calm, Professional
Create HVAC quotes with unit pricing, ductwork estimates, and installation materials. QuoteMate pulls current pricing on split systems, ducted units, and accessories from suppliers.
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Or try it on the web →The Problem
Pricing up split system installs and ducted units with brackets, pipes, and electrical shouldn't take all day.
How QuoteMate Helps HVAC Technicians
See It in Action
“Supply and install 7kW Daikin split system in living room including bracket, pipes, and electrical”
A complete, itemised quote with materials, quantities, real-time supplier pricing, labour costs, GST, and a professional PDF — ready to send to your client. Typical HVAC quotes range from $800 – $20,000.
Quoting HVAC jobs in Australia is more than the unit price. The margin on a split system install or a full ducted system gets lost on the small stuff: the copper pair coil, the wall brackets, the electrical isolator, and the condensate drain. Miss one of these on the quote, and you’re paying for it out of your own pocket. This guide is for Australian HVAC tradies who are tired of losing money on forgotten parts. It covers the essential line items for common jobs, ensuring your price is right for both you and the customer every time.
Pricing a Split System Install Beyond the Head Unit
A full split system quote lists the head unit, condenser, wall brackets, copper pipe, drain hose, and the electrical isolator. Customers see the box price at Bunnings and think that’s the whole cost. Your quote needs to show the professional-grade materials. Forgetting to add 3-5 metres of insulated copper pair coil, the mounting feet for the condenser, or the 20A isolator switch eats directly into your profit. QuoteMate’s HVAC templates automatically add these materials based on the unit size, pulling current prices from suppliers like Actrol. A standard back-to-back install needs at least 3 metres of 1/4" & 3/8" pair coil, costing around $30 per metre.
How to Estimate Ducting and Zone Motors Accurately
Price ducted systems per outlet, not as a flat rate. Each outlet needs a specific length of insulated duct, a cushion box, a grille, and a share of the zone motor and controller cost. Quoting a single price for a '4-zone system' is a gamble. A simple single-storey install might use standard 6-metre duct lengths, but a complex roof space could double that. If a customer calls with a tricky layout while you're crawling through a ceiling, you can't quote it on the spot. An AI receptionist like https://callkatie.ai can take down the details for you. All ductwork must be installed to AS 4254.1 standards.
The Hidden Costs in AC Service and Re-gas Jobs
The most common costs missed on a service quote are refrigerant recovery, waste disposal fees, and pressure testing with nitrogen. A basic quote might only cover the call-out and the cost of the R32 or R410a top-up. But your time and materials for leak testing, safely recovering old gas according to ARC regulations, and the nitrogen itself all need to be priced in. These extras protect the customer's system and your business from call-backs. Remember that a D-size bottle of nitrogen from BOC costs over $400 plus rental, so every pressure test has a real material cost attached.
Manage Every HVAC Technician Job From Inquiry to Paid
Quoting is only half the work. QuoteMate tracks every hvac job through a 9-stage pipeline — inquiry, quoted, accepted, scheduled, in progress, completed, paid, closed, or cancelled — with timestamps stamped automatically so you can see where every dollar is sitting and where the bottleneck is. Schedule jobs in two taps with Google Calendar sync, snap and annotate on-site photos against the job (not lost in your camera roll), keep a brain-dump checklist of materials and to-dos for the day, and chase quotes automatically if a customer goes quiet.
Common HVAC Jobs
Split system installation
Indoor and outdoor unit, pipework, electrical, and bracket.
Ducted air conditioning
Central unit, ductwork, zone controllers, and vents.
Evaporative cooler install
Roof-mounted unit, ducting, and controller wiring.
AC service and re-gas
Filter clean, coil wash, gas check, and refrigerant top-up.
Ventilation system install
Exhaust fans, ductwork, and ceiling or wall vents.
Heating system replacement
Remove old heater, supply and install new ducted or split unit.
Frequently Asked Questions
QuoteMate is an AI-powered quoting app that helps hvac technicians create professional quotes in under 2 minutes. Describe any hvac job, and the AI suggests materials with real-time pricing from major Australian suppliers. Send branded PDF quotes via email, SMS, or WhatsApp.
QuoteMate covers all types of hvac jobs including Split system installation, Ducted air conditioning, Evaporative cooler install, AC service and re-gas, Ventilation system install, Heating system replacement. You can also describe any custom job and the AI will suggest appropriate materials and quantities.
HVAC Technicians typically quote between $800 – $20,000 depending on the scope of work. QuoteMate ensures every quote is accurate with real-time material pricing and proper GST calculations.
QuoteMate offers a free 7-day trial so you can create quotes immediately — no credit card required. Pro plans start at $49/month or $328/year (save 44%) for unlimited quotes, invoicing, and all premium features.